BRIAN MAUGHAN

County Commissioner

Chairman

OKLAHOMA COUNTY

KEITH BLOCH

Trustee

FORREST  BUTCH  FREEMAN

County Treasurer

Vice-Chairman

BOARD OF TRUSTEES

OF THE

EMPLOYEES RETIREMENT SYSTEM

EUGENE D. JONES, III

Trustee

 

JIM LILLY

Trustee

 

CAROLYNN CAUDILL

County Clerk

Clerk to the Board

 

                     BOB RAVITZ

Trustee

     NOTICE OF REGULAR MEETING

JIM FEIST

Trustee

 

P.D. TAYLOR

Trustee

 

320 Robert S. Kerr,

Conference Room 201

Oklahoma City, OK 73102

 

 

2:30p.m., Monday, January 27, 2014

1.                  Call to order.

 

2.                  Notice of the meeting was properly posted on Thursday, January 23, 2014.                                        

                                  

3.                  Approve the minutes of the meeting of December 16, 2013.

 

The following items, No. 4 through 8 are Consent Items and are routine in nature:

 

4.               Discussion and possible action for approval of the January, 2014, Defined Benefit payroll.  This month there are 150 checks to be issued for 149 participants in the amount of $162,282.12. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board. (Document received)

 

5.             Discussion and possible action for approval of Security Trades and Interest Report for December, 2013.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

 

6.                Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $7,807,715.26 and at Par Value of $7,760,539.27 as provided by the Bank of Oklahoma/LPL for December, 2013.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.   (Document received)

 

  

7.                Discussion and possible action for approval of monthly investment and administration fees for December, 2013, in the amount of $29,110.43 submitted by InvesTrust.  Monthly investment and administration fees are paid out of the County General Fund.   This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

8.               Discussion and possible action to approve funds to be transferred to escrow account for February, 2014, Mutual Fund Reimbursements to participants in the amount of $17,969.01.   The 2014 Mutual Fund Reimbursements to participants are paid out of the OKIE account.  This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

End of Consent Docket

 

 

 

9.         Discussion and possible action for approval for Defined Benefit Retirement Benefits for Victor Michel (Application No. 14-1). Effective Date: November 1, 2013.  (Document received)

 

 

 

10.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Cristal Burke (Application No. 14-1). Effective Date: January 31, 2014.   (Document received)

 

11.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Shelia Adams (Application No. 14-2). Effective Date: January 2, 2014.   (Document received)

 

12.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Bryant Rains (Application No. 14-3). Effective Date: January 31, 2014.   (Document received)

 

 

 

 

  13.        Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits        for Ralph Bolles (Application No. 14-4). Effective Date: January 2, 2014.  (Document received)

 

 

  14.        Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Billy Pugh (Application No. 14-5). Effective Date: January 27, 2014.   (Document received)

 

 

  15.         Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Christe Sweat (Application No. 14-6). Effective Date: February 1, 2014.  (Document received)        

 

 

  16.         Discussion and possible action for approval for Surviving Spouse Defined Contribution Retirement and Health Benefits for Kristi Fisher (Application No. SS14-1). Effective Date: February 1, 2014.  (Document received)

 

 

17.       Discussion and possible action for approval for to offer a self-directed option to the Oklahoma County Defined Contribution Plan with InvesTrust. This option would allow employees to open a self-directed brokerage account and invest in any stocks of funds of their choosing. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.   (Document received)

 

 

18.       Discussion and possible action for approval for to offer a self-directed option to the Oklahoma County Defined Contribution Plan with InvesTrust. This option would allow employees to open a self-directed brokerage account and invest in any stocks of funds of their choosing. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.   (Document received)

 

19.       Discussion and possible action to terminate the CapRisk consulting agreements due to non-response, on the defined benefit actuarial valuation, OPEB report and GASB disclosures. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.

 

20.       Discussion and possible action to approve an agreement with Buck consulting actuaries to complete the defined benefit actuarial valuation, including the preparation of the GASB 67 and 67. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board. (Document received).

 

 

21.       Discussion and possible action to receive the quarterly statement for the Defined Benefit Retirement Plan Quarterly Report for quarter ending December 31, 2013. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

 

22.       Discussion and possible action to receive the monthly updated OKIE Forfeiture Account Activity and Projections. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board. (Document Received)

 

23.       Discussion and possible action to re-enact the one-time loan consolidation/refinancing provision beginning March 1, 2014 and ending May 31, 2014. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

 

24.       Citizen s participation.  Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.

 

 

25.            New Business: In accordance with the Open Meetings Act, Title 25 O.S.11.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda".

 

 

 

 

 

 

Adjourn at _____________ until 2:30 p.m., Monday, February 24, 2014.

 

NAME OF PERSON REPORTING:   Carolynn Caudill, County Clerk                     

                                                                                                                                                                                                                                                                                                                                                  

TITLE: SECRETARY TO:   Board of Trustees of the Employees Retirement System of Oklahoma County                                

 

SIGNATURE: Carolynn Caudill, by:                                   , Deputy.